Battling to keep track of and organize your printing environment?
Printing is an essential function in most organizations. With that being said, most companies don’t actually know how much time and money they spend on document processes and printing devices.
This is where Managed Print Services come in…
What is a MPS?
A Managed Print Service (often referred to as an MPS) is an agreement between a business and a
Managed Print provider. These agreements generally include the
lease or purchase of print equipment and supplies (like toner and ink cartridges).
A service agreement is also included for the installation and connection of these machines to your network as well as training, maintenance and repairs during the overall term of the contract.
An effective managed print provider will assess your current print equipment to understand how your organization uses it, how supplies are stocked, as well as the expected lifespan of your equipment.
Once everything has been set up, the provider should offer user training, ensure that proper security protocols are in place, and then set up automated processes to assist with the workflow and productivity of your printing environment.
How Can an MPS Agreement Benefit Your Business?
Security:
After thorough assessments, Your Managed Print provider will see that the necessary security measures are put in place in order to ensure the protection and security of your devices, documents and data. Your provider will also stay on top of any software security updates - so that you don’t have to.
Time:
The amount of time your employees spend on printer-related tasks can be exhausting. Nevermind the process of printing, scanning, copying or faxing documents…
There is also the time spent fixing device malfunctions and replacing ink cartridges and toners.
A Managed Print Service provider should identify and resolve any problems with your devices and free up staff time to focus on the more important aspects of day to day operations.
Productivity:
With a Managed Print Solution, potential problems are often handled before any issues arise. Paper, ink and toner supplies are replenished, upgrades are performed and preventative check ups are regularly performed.
Efficiency:
The printing needs of various departments within an organisation can vary. After the initial assessment of your organisation’s current and future needs, your MPS provider should be able to recommend a customized programme for each of these departments.
Cost savings:
MPS agreements can save your business up to 30% on printing costs.
By connecting your devices to one monitoring system, your MPS will ensure the timely delivery of replacement toners and repairs.
Through a thorough print audit and assessment, your MPS provider will identify ways to consolidate your hardware, calculate the true cost of an ad hoc approach as well as identify ways to make further savings.
Opting for an MPS will reduce wasted paper, supplies and downtimes. This combined with the predictable fixed monthly payments of your MPS agreement will allow you to free up and even out your monthly print budget.
Maintenance & Support:
Your Managed Print Provider will perform regularly scheduled maintenance and check-ups which will ultimately result in fewer service calls, downtimes and other issues.
To Conclude:
Your printing environment doesn’t have to be chaotic and definitely does not need to cause you any added stress.
Contact us at X Corp today to chat about our MPS offerings, we’re here to simplify your printing processes by providing your business with a tailored print solution fit to perfection.
